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Actualise Parkour Privacy Policy

Introduction

At Actualise Parkour, we are committed to protecting the privacy and personal information of our clients. This Privacy Policy outlines how we collect, use, store, and share your personal data in compliance with the General Data Protection Regulation (GDPR) and other relevant UK laws. By registering for our classes and using our services, you agree to the practices described in this policy.

 

1. Personal Data We Collect

We collect the following personal information from you when you register for our classes or events:

  • Full Name

  • Date of Birth

  • Gender

  • Home Address

  • Phone Number

  • Email Address

  • Parent/Guardian/Next of Kin Information (Name, Address, Phone Number, Email)

  • Medical Information (including but not limited to allergies, medical conditions, medication)

  • Doctor’s Contact Information

  • Emergency Contact Details

  • Swimming Ability and Consent

  • Photo and Video Consent (optional)

For minors (under 18), we collect data with verifiable parental or guardian consent, in compliance with GDPR.

 

2. How We Use Your Information

We use your personal data for the following purposes:

  • Class Scheduling: To organize and manage class participation and registrations.

  • Medical Safety: To ensure appropriate care and preparation in case of medical emergencies.

  • Emergency Situations: In the event of an emergency, we may share your medical information with emergency services or healthcare professionals to protect your safety.

  • Communication: To contact you regarding classes, schedules, and important updates.

  • Website Analytics: We use Google Analytics to track and improve our website’s performance. (Please see the Cookies section for more details.)

 

3. Data Sharing

We share your personal data under the following circumstances:

  • Coaches: Medical information may be shared with other certified coaches to ensure the safety of all participants during classes.

  • Emergency Services: In the event of a medical or safety emergency, we may share your information with medical professionals or first responders.

We do not share your information with any third-party marketing companies or other service providers outside of Google Forms, which is used for collecting registration data securely.

 

4. Data Security

Your personal data is stored securely on Google Forms, which uses SSL encryption to protect your data during transmission. However, please note that at this time, we do not implement additional encryption for data at rest. We are committed to reviewing our security measures regularly and improving them where necessary.

 

5. Data Retention and Deletion

We retain your personal data for up to six months after you stop using our services. Upon request, and provided you are no longer attending classes, we will delete your information. You may also request access to your data at any time, or request changes to it.

 

6. Your Rights Under GDPR

Under GDPR, you have the following rights concerning your personal data:

  • Right to Access: You may request access to the data we hold about you.

  • Right to Rectification: You may request that we correct any inaccurate or incomplete data.

  • Right to Erasure ("Right to be Forgotten"): You may request the deletion of your data, provided there are no overriding legal grounds for us to retain it.

  • Right to Restrict Processing: You may request that we limit the use of your data in certain circumstances.

  • Right to Object: You may object to the processing of your data for reasons related to your particular situation.

To exercise these rights, please contact us at alexgrinter@actualiseparkour.co.uk

 

7. Children’s Privacy

We collect personal information about minors (under the age of 18) only with the verifiable consent of a parent or legal guardian. Parents or guardians have the right to access and manage their child’s personal data and may request its deletion or correction at any time.

 

8. Cookies and Website Data

We use cookies on our website to enhance user experience and track website performance using Google Analytics. Cookies are small text files that are placed on your device to collect information about your browsing behavior.

  • Cookie Consent: Upon visiting our website, you will be presented with a cookie consent banner. You may choose to accept or reject cookies at any time.

  • Types of Cookies:

    • Essential Cookies: These are necessary for the website to function.

    • Analytical Cookies: These help us improve the website by tracking visitor interactions.

    For more details about cookies and how we use them, please refer to our Cookie Policy [Insert link to cookie policy if applicable].

 

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website, and we will notify you of any significant changes either via email or through a notice on our website.

 

10. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:

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